Transform a business need into a clear and complete technical specification

Between the business idea and the actionable JIRA ticket, there is sometimes a gap. This prompt helps translate a business request into a deliverable ready for the product or technical team. You gain clarity, execution speed, and functional consistency.

When to use this prompt

To turn a client request into a complete user story

When creating specifications for a developer

To frame a feature in the pre-sales phase

To improve business <-> tech collaboration

What this prompt allows you to obtain

A structured specification: objective, rules, I/O

A base for a user story or technical ticket

Help with prioritization or estimation

Support for documentation or RFPs

Tips and mistakes to avoid

✓Do's

•Be clear about expected inputs and error cases
•Provide business context (target, platform, etc.)
•Specify constraints (GDPR, SLA, responsive…)

✗Don'ts

•Don't overload the prompt with unnecessary details

Prompt Template

This is the base template with placeholders. Replace the placeholders with your specific information:

You are a technical Product Manager. Based on the following business need: {{business_need}}, generate a detailed functional and technical specification. Specify the following elements: 1) Business objective, 2) Business rules, 3) Input/output data, 4) Use or error cases, 5) Technical constraints. The deliverable must be directly usable by a tech team. {{additional_context_block}}

Placeholder descriptions:

{{business_need}}Expressed business need - ex: The user must be able to sign up with Google or LinkedIn and access their personal space.

{{additional_context}}Context or constraints (optional) - ex: must comply with GDPR, mobile compatible, existing integration with Auth0

Example of generated prompt

Here's an example with filled-in values:

You are a technical Product Manager. Based on the following business need:
The user must be able to sign up with Google or LinkedIn and access their personal space.
Generate a detailed functional and technical specification. Specify the following elements: 1) Business objective, 2) Business rules, 3) Input/output data, 4) Use or error cases, 5) Technical constraints.
Also add these details: must comply with GDPR, authentication via Auth0, personal space is responsive.

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